To optimize scheduling and ensure your team has adequate preparation time, it's important to configure buffer times and minimum notice settings in your scheduling tool (e.g., Calendly, ChiliCal, HubSpot).
Calendly
Set Meeting Buffer Times
Access Event Type Settings: From your Calendly dashboard, go to your "Event types" and select the event type you want to edit.
Expand "Limits and buffers": On the event type editor, click "More options" at the bottom and then expand the "Limits and buffers" section
Set Buffer Time:
- Under "Buffer time," select the amount of time you want to add before and after your event.
- Use the dropdown menus to choose the desired buffer time (e.g., 15 minutes before, 30 minutes after)
Set Minimum Meeting Notice
- In the "Scheduling settings" section, find "Minimum notice".
- Select how far in advance invitees can schedule the event.
Save Changes: Once you've made your adjustments, click "Save & Close" to save the changes
ChiliCal
Set Meeting Buffer Times
1. Navigate to your Event Types:
Go to your Event types page and select the meeting type you want to update.
2. Access Limits and Buffers:
From the editor, select "More options" at the bottom and then expand "Limits and buffers
3. Set Buffer Time:
Choose "+ Set buffer time" and add your desired buffer times. You can specify different buffer times before and after the meeting.
4. Save Changes:
Save your changes to apply the new buffer times
Set Minimum Meeting Notice
- Navigate to your Event Types: Same as above, go to your Event types page and select the meeting type.
- Access Limits and Buffers: Same as above, select "More options" and then expand "Limits and buffers".
- Set Minimum Scheduling Notice: Find the setting for "Minimum scheduling notice" and specify the minimum time in advance a prospect can book.
- Save Changes: Save your changes
HubSpot
Set Meeting Buffer Times
- Navigate to Meetings Scheduler: In your HubSpot account, go to Sales > Meetings Scheduler.
- Create or Edit a Scheduling Page: Click "Create scheduling page" to create a new page, or hover over an existing one and click "Edit".
- Locate Scheduling Settings: In the left sidebar menu, navigate to "Scheduling".
- Access Advanced Settings: Expand the "Advanced settings" menu.
Set Minimum Meeting Notice:
- Adjust Minimum Notice Time: Use the dropdown menu to select the desired minimum time before a meeting can be booked (e.g., 15 minutes, 1 hour, 1 day)
- Set Buffer Time: Use the dropdown menu to select the desired buffer time between meetings (e.g., 15 minutes, 30 minutes
- Set Buffer Time: Use the dropdown menu to select the desired buffer time between meetings (e.g., 15 minutes, 30 minutes